# View Invoices > PurchasePlus offers Invoice Processing technology to Purchasers in our network, which includes functionality that receives, interprets, flags or reconciles [i18n-e2e] Source: https://www.purchaseplus.com/docs/for-suppliers/viewing-invoices-as-a-supplier Markdown: https://www.purchaseplus.com/docs/for-suppliers/viewing-invoices-as-a-supplier.md # View Invoices PurchasePlus offers [Invoice Processing](https://www.purchaseplus.com/paperless-invoicing) technology to Purchasers in our network, which includes functionality that receives, interprets, flags or reconciles invoices (and credit notes) that their Suppliers send to them. The main benefit of this module is that our software can instantaneously compare a) what has been invoiced against b) what was ordered and c) what was received, so that discrepancies can be reviewed by a human, or the software will automatically 'reconcile' complying invoices for faster payment. Having the Invoice data exist in PurchasePlus means that you as a Supplier can view information regarding Invoice Status (i.e. is it Awaiting Approval because of one or more Flags on the Invoice, or is it Reconciled and ready for payment in the next pay run), as well as leaving a comment for your Purchasers if required. **Jump to:** * [All invoices](#all-invoices) * [Invoice statuses](#invoice-statuses) * [Why is my Invoice Awaiting Approval?](#WhyIsMyInvoiceFlagged) * [Leave a comment](#leave-a-comment) *** ### All invoices Any Invoice that has been: a) entered into PurchasePlus, and b) attributed to your Supplier Organisation as the 'Supplier', ..is available for your viewing in the **\[Invoices] → \[View All]** area: ![All Supplier Invoices](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-1.avif) Although the Invoice Number in PurchasePlus may not match your Invoice Number, clicking on the **\[Invoice Number]** of any Invoice in the table will display additional information about that Invoice. ![Supplier View of a Single Invoice](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-2.avif) a. **Invoice Balance Panel**. This section tells us whether the Invoice Total and the sum of the Invoice Lines are the same.  b. **Status Panel.** This section tells us what [Status](#InvoiceStatuses) the Invoice is in currently.  c. **Invoice Tab Views.** These tabs allow you to Tab between the Summary view (pictured above), any Comments left on the Invoice, any Attachments on the Invoice, and if the Invoice is in the [Awaiting Approval Status](#WhyIsMyInvoiceFlagged), you can view the Flags tab to view the Invoice Flags. d. **Invoice Lines.** Each line tells us some basic information about the Invoiced Product, Quantity, Unit Price and Total, but also some additional information like whether or not the Invoice Line has been 'matched' to a Line on a Purchase Order by PurchasePlus (or a user at your Purchaser's Organisation), whether it has been Marked as Received, and more. e. **Totals.** At the bottom of the table of Invoice Lines are the Totals, where you can view information like the Invoice Total (ex tax), the total tax amount, and any delivery fees included on the Invoice. f. **The Info Panel.** Clicking on the **\[i]** will reveal even more data about the Invoice in the context of PurchasePlus, for example, the Department to whom the Invoice has been coded, the matched Purchase Order, and more. g. **The Invoice PDF.** Click this button to view the PDF that has been received by PurchasePlus and formed the basis of the Invoice that you are viewing on the screen. h. **More Options.** Here you can opt to 'print' the Invoice, view the Audit Log, and more. i. **Advanced View.** Here you can view more information about the way each line on the Invoice has been coded, split, and more. j. **Invoice Line Information.** Here you can browse detailed information relating to this Invoice Line. This can be useful to understand the Linked and Received status of the Line, and understand any variances between Invoice price and Purchase Order price. ### Invoice statuses All Invoices in PurchasePlus are in one of the following Statuses: ![invoice Statuses for suppliers](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-3.avif) * **Open**: An Open Invoice has been created, but is yet to be Reconciled. Depending on your Purchaser's preferences, an Open Invoice may need to be matched to a Purchase Order, or have Goods Receiving Notes created against the Matched Purchase Order. Purchasers can continue working on an Open Invoice, and Invoice Approvers can resolve any raised Flags. If there are no Flags raised on the Invoice, they can manually mark it as Reconciled, or our software will do it for them. * **Awaiting Approval**: The Invoice has one or more [Invoice Flags](#WhyIsMyInvoiceFlagged) raised against it, and approval is now required by an nominated Approvers at their Organisation. Once approvals have been granted, the Invoice will be progressed to a Reconciled state. * **Reconciled**: A Reconciled Invoice has passed all checks required by your Purchaser and is now eligible for exporting to their Organisation's external accounting platform.  * **Parked**: A Parked Invoice has been parked by a user at your Purchaser's Organisation as it may require further consideration or discussion.  * **Cancelled**: A Cancelled Invoice has been Cancelled by a user at your Purchaser's Organisation and is no longer in use. * **Export Ready or Exported:** The Invoice has been marked as Reconciled by your Purchaser and is ready to be exported (or has already been Exported) to their Accounting system for payment. ### Awaiting approval PurchasePlus constantly analyses all Invoices and Credit Notes in the 'Open' and 'Awaiting Approval' state, and raises Header- or Line-Level Flags on the document, according to the settings selected by the Purchaser. A 'Flag' is a concern that is raised on the Invoice or Credit Note, to bring attention to any issues with the document that will require review prior to being Approved by the nominated user(s) at your Purchasers' Organisations. Flags ensure that only Invoices and Credit Notes that meet their Organisation's specific criteria are able to progress to a Reconciled state in PurchasePlus, without manual intervention.  If an Invoice is Awaiting Approval, it means that there are one or more Flags applied to the Invoice. You can view the **\[Flags]** tab on an Invoice that is Awaiting Approval to understand the Individual Flags causing the Invoice to be in that State: ![View Flags as a Supplier](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-4.avif) Please visit [this link](/docs/for-purchasers/invoice-flags-explained#InvoiceFlags) for further information about each of the Flags that can be applied to an Invoice or Credit Note, but please note that the article is a **Purchaser** article (i.e. written for Purchasers).  Finally, as a Supplier, you will almost never be able to resolve Flags with your actions in PurchasePlus. However, you can use the Comments feature on an Invoice if you wish to communicate with the Purchaser on the PurchasePlus platform, and keep all information regarding the Invoice in the same place.  ### Leave a comment **Step 1**: Navigate to **\[Invoices] → \[View All]** in the Side Navigation Bar: ![Leave a comment on a flagged invoice](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-5.avif) **Step 2:** Locate the Invoice you are interested in, and click on the **\[Invoice Number]** in the table:  ![Select an Invoice as a Supplier](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-6.avif) **Step 3:** Navigate to the **\[Comments]** tab on the Invoice: ![Invoice Comments tab](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-7.avif) **Step 4:** Enter your comment, making sure to click the **\[External Comment]** checkbox, and press Enter to post the comment for your Purchasers to review: ![External Comment on an Invoice](/images/docs/for-suppliers/viewing-invoices-as-a-supplier-8.avif) \*\*\* For additional questions or support, please contact [invoicing.team@purchaseplus.com](mailto:invoicing.team@purchaseplus.com)