# Hospitality & Hotels > Inventory Management by PurchasePlus keeps track of stock, valuation, and internal requisitions. It integrates into your POS, procurement, goods receiving, and invoicing workflows, and speeds up the stocktaking process to provide fast and accurate month-end reporting. Source: /hospitality-hotels ![](/images/artboard-15.avif) ![](/images/artboard-16.avif) ![](/images/artboard-17.avif) Total Spend Control & Operational Efficiency # Total control over F&B spend. Zero operational leakage. Eliminate maverick spend and manual errors. PurchasePlus synchronizes ordering, receiving, and inventory across your entire portfolio, giving finance absolute control and operations the speed they need to perform. [Request a Strategy Session](/request-a-demo) [Explore Controls →](#) Enforced Policy Compliance Real-time COGS Visibility Maverick Spend Elimination Portfolio-wide governance ## Hotel Procurement Flow Procurement Ready 1 ### Connect & Onboard Link your hotel's preferred suppliers and contracted catalogues within one business day. 2 ### Control & Approve Route orders through your approval matrix by value, category, and cost centre. 3 ### Track & Reconcile Match invoices, capture variances, and build a full audit trail automatically. Built for hotel groups, branded properties, and independent operators. Procurement control ## Uncompromising control Maverick spending and fragmented processes are the primary killers of hospitality margins. PurchasePlus provides the infrastructure to enforce your procurement policy at every touchpoint. ### Enforced policy Stop unauthorized spending at the source. Limit ordering to preferred suppliers and contracted item lists only. * Hard-lock to pre-approved catalogues * Segregation of duties by default Procurement Win Unauthorized orders stopped at source ### Approval matrix Dynamic workflows that route orders based on value, category, or budget status across outlets. * Multi-tier approval thresholds * Outlet-specific budget guardrails Finance Win Every order fully accountable ### Total auditability Every request, approval, and receipt is logged. No more chasing email threads for financial reviews. * Full timestamped digital paper trail * Real-time accountability records Leadership Win Audit-ready at all times ## Four controls that close every gap in your procurement chain Most leakage happens at predictable points. PurchasePlus closes each one with layered controls that work together. ## Operational efficiency at every level Remove the manual burden from your chefs and bar managers. Automate the 'busy work' so your team can focus on guest experience and kitchen quality. Margin management ## Dynamic Margin Protection Chefs get visibility into ingredient price fluctuations, allowing them to adjust menus and specials before profitability is compromised. Note: Recipe costing and margin tracking capabilities vary by integration setup. In a demo, we will show what this looks like for your property. ### Live Recipe Costing Recipes linked to live supplier pricing, margins update when costs change. * Real-time menu engineering insights * Banquet & Event menu profitability tracking * Automated stocktake variance investigation ### Profitability guardrails Set margin thresholds and receive alerts when specials or menus drift below target. * Real-time menu engineering insights * Banquet & Event menu profitability tracking * Flag menus at risk before service begins ### Variance investigation * 3-way matching: ordered, received, invoiced * Shrinkage and wastage tracking by outlet * Clear variance investigation starting points ### Portfolio margin view * Group-wide profitability reporting * Category and menu section analysis * Benchmarking across properties and outlets Accounting System Integrations ## Approved invoices flow straight to your accounting system. PurchasePlus integrates directly with Xero, NetSuite, Dynamics 365, MYOB, and more. Once an invoice is approved, the journal entry, GL codes, and payment data export automatically, no rekeying, no manual uploads, no month-end reconciliation headaches. [Book a Demo](/request-a-demo) [See All Integrations](#as-grid) Invoice Approved In PurchasePlus → Journal Generated GL codes applied → Posted to ERP Real-time or batch Supported Systems ## Supported accounting & ERP systems. Direct API connections to the systems your finance team already runs, plus structured CSV exports for systems that don't expose an API. ![Xero logo](/images/ap-xero.avif) Xero API Real-time two-way sync of invoices, bills, and journal entries. ![Oracle logo](/images/ap-oracle-netsuite.avif) Oracle NetSuite API Full ERP integration, purchases, receiving, AP, and GL. ![Microsoft Dynamics 365 logo](/images/ap-dynamics-365.avif) Dynamics 365 API Finance and Operations module integration. ![Sage logo](/images/ap-sage.avif) Sage Intacct API Multi-entity AP and GL integration. ![MYOB Acumatica logo](/images/ap-myob-acumatica.avif) MYOB Acumatica API Cloud MYOB integration for AP and purchasing. ![MYOB AccountRight logo](/images/ap-myob-accountright.avif) MYOB AccountRight CSV Structured export for AccountRight desktop. ![Caresystems logo](/images/ap-caresystems.avif) Caresystems API Aged care finance system integration. ![Reckon logo](/images/ap-reckon.avif) Reckon CSV Reckon Accounts integration via structured export. ![Infor SunSystems logo](/images/ap-sunsystems.avif) SunSystems API Enterprise finance system used by large hotel groups. ![Accredo logo](/images/ap-accredo.avif) Accredo CSV New Zealand ERP integration. ![Microsoft Dynamics GP logo](/images/ap-dynamics-gp.avif) Dynamics GP CSV Legacy Dynamics GP export. ![MYOB Greentree logo](/images/ap-myob-greentree.avif) MYOB Greentree API Legacy on-premise MYOB ERP, via Roundtrip connector. How It Works ## Integration in three steps. STEP 01 ### Connect Authenticate PurchasePlus with your accounting system using API credentials. Our onboarding team configures the connection with you. 01 STEP 02 ### Map Set up your chart of accounts, GL codes, cost centres, and tax rules once. PurchasePlus applies them automatically to every invoice line from that point forward. 02 STEP 03 ### Flow Every approved invoice generates a journal entry and pushes it to your accounting system, in real time, or on a scheduled batch. 03 Connect Your Stack ## Already using one of these systems? Let's connect them. Book a demo and we'll walk you through your specific integration, live. [Don't see your system? Talk to us](/contact-us) [Book a Demo](/request-a-demo)