Inventory Management

Live visibility and control.

PurchasePlus Inventory isn't just about tracking stock, it's about protecting profit, strengthening control, and giving your teams the visibility they need to run a sharper, more disciplined operation.

See exactly what you have, where it sits, and how quickly it's moving.
Take control of costs and actively protect your margins.
Reduce waste and prevent stock-outs with low-stock
alerts and smarter reordering.
Standardise product lists across venues
while still allowing the right level of local flexibility.

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Inventory Management

Book a Demo See inventory in action

Inventory Reality Check

Is Your Inventory System the
"Silent Killer" of Your Margins?

Most hospitality groups wait until the 10th of the next month to find out they lost money. If you’re using legacy systems or spreadsheets, you’re facing the Three Silent Killers.

The "Locked Kitchen"

Does your system force you to count one-at-a-time? That's a bottleneck. It turns a 2-hour job into an all-day ordeal.

Fix stocktakes

The "Static Price Trap"

Are you valuing today's stock with last year's prices? If your system doesn't update inventory values with live invoice data, your P&L is a guess, not a fact.

Fix valuation

The "Manual Grind"

Are your chefs wasting hours on data entry instead of cooking? Manual inventory processes don't just cost time, they kill morale and consistency.

Fix admin

PurchasePlus changes the game.
We don’t just record your data, we optimize it.

Core Value Proposition

The PurchasePlus Advantage

Three connected capabilities that don't just track inventory, they actively reduce food costs by 7–12% within 90 days.

Accurate, Finance-Grade Inventory Reporting

Know exactly what you bought, what you used, what you transferred, and what it truly cost, without relying on spreadsheets. Stock reconciliation, valuation accuracy, and movement visibility matter far more than simply counting items. With PurchasePlus, you get audit-ready reporting that stands up at month-end and year-end.

The Result: End-of-month confidence, backed by reconciliation reports your finance team can genuinely trust.

Inventory That Reflects Reality, Not Estimates

Inventory values that move with real supplier pricing, not static assumptions. Weighted unit values automatically adjust as supplier prices change. Recipes and transfers reflect actual costs flowing directly from live invoices, not disconnected or outdated stock SKUs.

The Result: Full transparency, with real costs driving decisions, not theoretical pricing.

Faster, Smarter Month-End Close

Reduce month-end inventory stress from days to hours. Clear alignment between purchasing, stock movements, and usage eliminates manual adjustments and spreadsheet workarounds. Month-end becomes a validation point, not a firefight.

The Result: Close the month in hours, with confidence, not days of reconciliation pressure.

Inventory, purchasing, and finance shouldn't live in separate systems.
PurchasePlus connects them so every decision is based on reality, not assumptions.

Watch the 2-Minute Demo Calculate Your ROI

Comparison Table

Compare the Market

See how PurchasePlus stacks up against legacy enterprise systems and niche inventory apps, across workflow, price control, valuation, UX, and implementation.

Feature

Legacy Enterprise

Niche Apps

Stocktake Workflow

Finish stocktakes faster by letting teams count at the same time, on their own devices.

Simultaneous Multi-User (Fast)

Single-User / Scanners

Often “Locked” Zones

Price Control

Stop price creep before it hits your GP%. Get proactive, automated guidance, not passive reports.

Active “Best Buy” Automation

Contract Compliance Only

Passive Reporting

Valuation Data

Know your margin mid-month with stock values powered by real, approved invoice prices.

Live Price Feeds

Static / Manual Updates

Manual Entry

User Experience

Software your chefs and venue teams actually want to use, modern, intuitive, and fast.

Modern “Shopping Cart” UI

Complex / Outdated

Basic Mobile / Weak Desktop

Implementation

Get live quickly with measurable impact, without months of heavy setup and disruption.

Weeks (< 3 Months ROI)

Months (Heavy Setup)

Fast (but feature-light)

Want to see what this
looks like in your venues?

Book a personal demo and we'll show you how stocktakes, pricing, and live GP% connect end-to-end in PurchasePlus.

Book Your Personal DemoBook Demo Calculate Your ROICalculate ROI

Industry leaders demand the best. The best choose PurchasePlus.

THE PURCHASEPLUS ADVANTAGE

Three Pillars That Protect Your Margins

PurchasePlus connects stocktakes, live pricing, and margin visibility into one system that drives measurable cost reduction.

CORE BUSINESS OUTCOME

ROI & Margin Protection

One item. Multiple brands.

Generic Inventory Items

Generic inventory items allow you to create a single standardised inventory item that can automatically accept multiple brands and pack sizes without creating duplicates.

For example, one "Milk" inventory item can seamlessly receive:

Milk – Brand A – 1 litre
Milk – Brand A – 2 litres
Milk – Brand B – 1 litre

The Result: All variations are intelligently mapped to the same underlying inventory item with accurate weighted average cost and standardised unit of measure.

Don't just count. Buy it cheaper.

The "Best Buy" Engine

The Best Buy Engine automatically scans all your approved suppliers and highlights the lowest available price for the exact same product across your supply chain.

For example, one "Chicken Breast" order can instantly compare:

Supplier A – $12.50/kg – current default
Supplier B – $10.80/kg – best price today
Supplier C – $11.20/kg – second cheapest

The Result: An instant 7–12% reduction in purchasing costs without negotiating a single contract, achieved by comparing prices across your supplier network.

The holy grail of hospitality finance.

Live GP% (Gross Profit) Tracking

Live GP% tracking feeds actual approved invoice prices directly into your stock valuation in real time, so your margin reflects what you actually paid, not estimates.

For example, one "Chicken Burger" dish can show in real time:

Actual food cost: 34% – real-time today
Approved invoice prices – live
Stock valuation – real time

The Result: Know your exact gross profit percentage mid-month and act before issues impact your bottom line, using real-time actual costs from live invoices.

The "Finance-Grade" Math

We don't just estimate. We calculate all inventory items in real time based on the weighted average cost (WAC):

WAC = Total Cost of Inventory on Hand + Cost of New Purchases Total Units on Hand = $4.82

Audit-ready Spreadsheet-free Reality-based

Ready to reclaim your margins?

Join the 2026 standard for hospitality inventory.

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