Approved invoices flow straight to your accounting system.

Approved invoices and credit notes flow straight from PurchasePlus into your finance system as clean, approved liabilities. Your AP team stops re-keying invoices and starts reviewing exceptions instead.

Around 30 days end to end. The PurchasePlus configuration itself typically requires 5 to 10 days of effort depending on your finance system. The rest of the time involves your team consolidating supplier records and agreeing on GL and tax mappings.

PurchasePlus configures and maintains the connection. What we need from you is someone with administrator access to your finance system who can authorise the data exchange, plus the people who own your chart of accounts, suppliers and tax codes. Some finance systems require their own vendor or implementation partner to enable and certify API access at their end, so tell us which system you use early and we will confirm whether that applies to you.

Let us know which system you use and we will provide an integration estimate. CSV-based structured exports can bridge most finance systems that lack a modern API.

Up to you. Exports can run as each invoice is processed, or you can trigger them on a weekly or monthly cycle to suit your finance team.

The export log shows every attempt and its outcome, so nothing disappears quietly. An invoice that fails is almost always a mapping gap, most often a supplier not yet linked to the right vendor record, or a currency or tax code that does not exist in your finance system yet. Your finance owner fixes the mapping and re-exports.

The habit that matters is reviewing the export log on a regular cycle, because an invoice sitting unexported is a missing liability in your accounts, and nobody in your finance system will flag it for you.

No, and that is deliberate. Each invoice is matched against the purchase order and receiving note before it leaves PurchasePlus, so your finance system only ever receives a final figure. Once it has exported it becomes read-only. Anything found later flows through as a credit note or adjustment, which keeps both systems telling the same story rather than quietly drifting apart.

Master data. Duplicate suppliers, a supplier not matched to a vendor record, a stale code that no longer exists in your finance system. Two or three weeks of clean-up before go-live prevents nearly all of it. Give the mappings a named owner in finance and update them before new codes are used, not after exports start failing.

Yes. Data is encrypted in transit, limited to the agreed fields, and PurchasePlus is SOC 2 and ISO 27001 compliant.

Book a scoping session with your account manager, or contact our team and we will put you in touch.