Connect a Registered Supplier
Connect a Registered Supplier
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Registered Supplier
Registered Suppliers are entities that have created a PurchasePlus Supplier account. They sign in to manage their own Products, Catalogs, and assign those Catalogs to Purchasers.
As a Purchaser with the correct permissions, you can Connect with any Registered Supplier in the PurchasePlus Network. Once you initiate this connection, the Supplier will immediately be available in your [My Suppliers] area, and you will be able to begin purchasing Products from their Catalogs as soon as they assign a Catalog to your Organization.
Please note, even though a Supplier may be Registered with PurchasePlus (and can therefore assign their Catalogs to your Organization, given that there is an Enabled Trade Relationship in place), a Purchaser can also create Self-Managed Catalogs for the Supplier.
Registered vs Self Managed Suppliers
Registered Suppliers sign in to PurchasePlus and manage their own Products, Prices and Catalogs, and make these Catalogs available to Purchasers directly.
Self Managed Suppliers are entities that don't sign in to Purchase Plus. These Suppliers (and their Products, Prices and Catalogs) are exclusively managed by the Purchaser (or PurchasePlus on the Purchaser's behalf). Purchaser users can Create a Self Managed Supplier anytime in the [My Suppliers] area.
Connecting with a Registered Supplier
1. Select [Suppliers] → [Supplier Directory] from the side navigation bar.
2. [Search by Supplier Name] for the Supplier you wish to connect to.
3. Click [Connect]:
When you click [Connect] on a Supplier, they will be set as a Preferred Supplier if your direct Parent Organisation has a Trade Relationship with this Supplier AND they have marked the Supplier as Preferred.
4. A pop-up window will appear:
- You must enter a [Supplier Number],
- Entering a [Location Code] is optional,
- Entering a [Purchaser Number] is optional,
- Sending a [Notification Email] to the Supplier is Optional. Clicking on this will send a notification email to the Supplier's registered contact email address (as it exists in PurchasePlus), informing them that your Organisation has created a trade relationship with their business and prompting them to take some actions:
5. Click [Connect to Supplier] at the bottom-right hand corner of the window.
6. You have now successfully connected with the Supplier, and the Supplier will be available in your [My Suppliers] area and will appear as 'Enabled'. If your Organization shares an Accounts Payable system with other Organizations, connecting to a Supplier will also display this Supplier in their [My Suppliers] area(s).
Once the Registered Supplier assigns a Catalog to your Organization, you will be able to purchase Products from this Supplier in your Requisitions. However, please remember to contact the Supplier outside of PurchasePlus to organize suitable trading terms, so that your Purchase Orders will be processed correctly by the Supplier.
Learn more about Managing Suppliers below:
If you require further assistance with connecting to Suppliers, please contact our friendly Customer Support Team at PurchasePlus.